DelegateFlow is event registration software for the guest side of your corporate events: branded invitations and RSVPs, dietary needs and accommodation, a QR code check-in app for the door, and live figures for your team — designed to look after your guests’ personal data.
Invited
A personal invitation in your branding.
Replies
Attendance, guests, dietary needs and rooms in one short form.
Ticket
A QR ticket for them and each guest, as soon as they accept.
On the door
Your team scans tickets or searches by name on a phone.
Arrived
Checked in, and the numbers update live.
Screens show the demonstration event. All names are fictional.
Import your list from Excel or CSV. DelegateFlow matches the columns, flags duplicates and shows exactly what will change before anything is saved. Then send invitations and reminders from templates in your branding, straight away or on a schedule.
Each event gets its own registration page and emails with your logo, colours and fonts. Preview desktop and mobile side by side while you work.
Guests tell you about dietary and access needs, with a consent tick if you’d like one, and choose the nights they need a room. Rooms can be confirmed automatically, by you, or by a colleague you nominate — and the hotel gets a tidy rooming list.
Give colleagues and stakeholders their own view: replies as they arrive, the guest list, rooms to approve, and arrivals on the day — live, by entrance and over time.
Point a phone at a ticket, or search by name. A full green screen means in; amber means already here. Two people scanning the same ticket at the same moment still records one arrival, and a mistaken scan can be undone without losing the history.
Guest lists hold names, employers and sometimes health information. DelegateFlow is designed so the right people see the right things, and nobody else.
How DelegateFlow protects guest dataEureka Events’ team sets up the pages, manages the guest list, sends the invitations and can run check-in on the day. You follow every reply and arrival in your own view, and approve rooms if you’d like to.
Your team gets the full toolkit for your events: guest lists, branding, invitations, rooms and check-in. Add colleagues and door staff yourselves, with Eureka Events’ team available if you need help.
No. Invitations, replies and tickets all work in an ordinary email and web browser. Tickets can be shown on a phone or printed.
A phone or tablet with a camera and an up-to-date browser. The check-in app can be added to the home screen, and staff can also check people in by name.
Yes. You set how many guests each person may bring. Each guest gets their own ticket and is checked in separately.
Your event team, and your caterer through a list that leaves out everything they don’t need. Colleagues with a reports view see totals unless you choose to share the details.
With our database and hosting providers, Supabase and Vercel, encrypted in transit and at rest. They only process it on our instructions.
It depends on how many events you run and whether you’d like Eureka Events’ team to run them for you. Book a demo and we’ll talk it through.
We’ll walk you through an event from invitation to arrival, and show you how it would work for yours.